Big Fish/Little Fish Coordinators (Fulfills all 5 volunteer shifts):
- Coordinate partners between younger and older swimmers
- Coordinate supplies for weekly “project” at each meet
- Help swimmers during all 5 meets to make their “project”
Concessions Coordinators (Home meets only - Fulfills all 5 volunteer shifts):
- Plan, shop for, and organize food served during home swim meets
- Direct Friday night and Saturday morning setup for concessions
- Set prices and manage concession sales at home meets
- Coordinate order and pick-up of Bagels, Santiago's Burritos, Chick-Fil-A, and Pizza with Vendor Coordinators
- Keep notes of inventory for future reference
- Communicate with Treasurer about needs for change and current payment options: cash, venmo, etc.
Monday Donuts Coordinator (Fulfills 2 volunteer shifts):
- Order and deliver donuts for entire team each week of regular season on Mondays
Heating Coordinators (Home meets only - Fulfills all 5 volunteer shifts):
- Make sure that all heating volunteers are trained
- Keep heating running smoothly
- Verify that event flippers are keeping up with the events
- Coordinate with announcer to let swimmers know what events are heating
Hospitality Coordinators (Fulfills all 5 volunteer shifts):
- Coordinate coach appreciation week
- Coordinate lunches during prelims and finals
- Gifts for coaches at the banquet
Meet Managers (Fulfills all 5 volunteer shifts):
- Create program for home meets, by confirming times from swimmer’s events in the computer and the visiting team manager confirms after input and performs data quality check for times and swimmers entered
- Coordinate the printing of programs for coaches, heating, and officials
- Run scratch meeting
Parent Reps (Fulfills all 5 volunteer shifts):
- Represent CCV on RMSL league and attend RMSL monthly meetings
- Attend Arapahoe Parks and Rec meetings, as needed
- Preseason planning and arrangements
- Dual Meet planning and organizing
- Championship preparation
- Oversee committee heads
- Hire and oversee coaches
- Maintain communication with team
- Oversee Registration process
- Coordinate volunteers
- Coordinate all merchandise design and sales
- Coordinate sponsors for the season
- Set up 2-3 restaurant nights
- Update Facebook page
Photographer (Fulfills 2 volunteer shifts):
- Take photos, weekly
- Create end of the season slideshow and set up for the banquet
Ribbon Coordinator (Fulfills all 5 volunteer shifts):
- Get list of results from weekly swim meets and label and bring completed ribbons to practice on Mondays, each week
Social Coordinators (Fulfills all 5 volunteer shifts):
- Coordinate team movie night, one teen and one younger kid activity night, and pre-prelims pep rally
- Set up catering for end of the season party/banquet party: determine menu, cake, decorations and coordinate set up. Work with Treasurer on Budget.
Starters and Deck Referees (Fulfills all 5 volunteer shifts):
- Run meet, start each heat
- Requires additional certification from the league, and at least one year as a stroke judge prior
Treasurer (Fulfills all 5 volunteer shifts):
- Collect registration fees
- Prepare the CCVSL’s budget, present it to the parent reps for approval and ensure that team activities adhere to the budget
- Maintain accurate financial records throughout the year to be reviewed at any time by members or parent reps
- Transact business through a local bank account
- File appropriate forms with the Internal Revenue Service by February 15
- Disburse funds and pay bills promptly as approved by the parent reps
- Reconcile bank statements
- Bill members for unpaid fees
- Deposit swim team funds
Vendor Coordinators (Fulfills all 5 volunteer shifts):
- Coordinate order and pick-up of Bagels, Santiago's Burritos, Chick-Fil-A, and Pizza with Concessions Coordinators
- Ensure that volunteers pick up/deliver items to the meets
Volunteer Coordinators (Fulfills all 5 volunteer shifts):
- Make sure that all volunteer slots are filled prior to the meet
- E-mail all volunteers prior to that week’s meet
- Print name tags to post on the bulletin board prior to each meet
- At meet, make sure that all volunteers have checked in, and that at each shift change, everyone is where they need to be and knows what to do
- Can be split as one person pre-meet and two during the meet
